Journalist Logistics

Accredited journalists from print, broadcast, and online outlets are welcome to register for and attend the International Conference on Family Planning at no cost. Unfortunately, scholarship funds to cover journalist travel and lodging are not available at this time.

If you were registered to attend the November 2015 ICFP and are planning to still attend in-person in January, you do not need to resubmit any materials. You can find your updated ICFP Letter of Invitation by logging in to your registration profile.

If you were not registered to attend the November 2015 ICFP and would now like to attend in-person/or follow virtually (through webcasts and online updates) in January 2016, please fill out this form to request media accreditation. 

All journalists from outside of Indonesia who are interested in attending in-person will have to apply for a special conditional visa on arrival for journalists to enter the country. The visa process for journalists will take about one month from start to finish. Please plan accordingly.

Once you have completed the accreditation form, you will receive an email asking you to submit the following accreditation materials:

  • A letter from your editor (on official letterhead) addressed to the Indonesian Directorate of Information and Media Services, Ministry of Foreign Affairs that states he/she has assigned you to cover the conference
  • A copy of your press credentials (if you do not have credentials, this must be clearly stated in the letter)
  • A copy of your passport that is valid for at least six months after your date of entry into Indonesia

Once you have submitted your accreditation materials, the ICFP communications team will register you for the conference. You will then be sent an email confirming your registration, which will include an official ICFP letter of invitation—please save this letter for your visa application.

Applying for a Conditional Visa on Arrival for Journalists

To obtain a conditional visa on arrival, you will need a passport that:

  • is valid for at least six months after your date of entry into Indonesia.
  • has at least two blank visa pages. (Note: The “amendment” and “endorsement” pages at the back of the passport do not count as blank pages.

Journalists who need a Conditional Visa on Arrival must indicate so when registering for the ICFP online and must be registered by 10 December 2015. Once accreditation materials have been submitted, the ICFP communications team will help guide you through the journalist conditional visa on arrival application process.

Broadcast Equipment

It is highly recommended that you do not travel with audio/visual equipment. We recommend that you either borrow A/V equipment from a local affiliate of your news organization or reach out to the ICFP communications team  to discuss options for renting or obtaining equipment in Indonesia. If you must travel with your own camera/video equipment to the conference center, you will need to notify the ICFP communications team as well as apply and get approval through your local Indonesian Embassies and Consulates.

However, if you must travel with A/V equipment, you will need to:

  • Visit your local Indonesian Embassy or Consulate and pick up an A/V equipment registration form.
  • Email the list of A/V equipment you will be bringing.

Press Privileges
Press privileges for on-site journalists include full access to the on-site media workroom, as well as admission to all official and partner press conferences and conference sessions. All accredited journalists will receive copies of the conference materials.

The conference media team can help to facilitate on-site or phone interviews; however, interviews with specific participants cannot be guaranteed. To make arrangements for interviews, please contact the ICFP communications team.